Office manager & Executive Assistant

• Job Title: Office Manager & Executive Assistant
• Salary: £60,000–£75,000, plus bonus and generous benefits
• Location: Central London
• Sector: Venture Capital / Investment Management
• Size of company: Boutique, close-knit team of approximately
• Working Pattern/Hybrid: 4/1 with flexibility needed at busy time, flexibility given both ways. 

The Opportunity
C&C Search is currently recruiting an experienced Office Manager & Executive Assistant for a highly regarded boutique investment firm in Central London. This is a varied, visible position combining office management, facilities coordination, team leadership, executive support and a major upcoming office relocation.

The successful Office Manager & Executive Assistant will oversee the smooth day-to-day running of the workplace while providing high-quality EA support to two or three senior investment professionals. You will also play an important role in coordinating the company’s planned office move and fit-out.
This is an excellent opportunity for a proactive and personable professional who enjoys taking ownership, solving problems and providing an exceptional level of service.

Company culture and what makes them great to work for
This is a collaborative, supportive and close-knit business where colleagues know one another personally and work together to achieve high standards. The culture is accessible, professional and relaxed, with a strong focus on communication, employee engagement and creating a positive working environment.

The company values people who are efficient, flexible, approachable and comfortable managing a broad range of responsibilities. The upcoming relocation provides the incoming Office Manager & Executive Assistant with an exciting opportunity to influence the future workplace and lead a significant operational project.

Key responsibilities for this Office Manager & Executive Assistant position:

• Oversee the smooth day-to-day running of the office, ensuring it remains welcoming, organised and fully equipped.
• Line-manage and support the administration and reception team, setting priorities and encouraging development.
• Act as a key contact for facilities management, building management, the landlord, suppliers and external service providers.
• Coordinate maintenance, office services, equipment, supplies, access and meeting-room requirements.
• Support health, safety and security processes, maintaining accurate records and escalating issues appropriately.
• Help coordinate the planned office relocation, working with fit-out teams, suppliers, facilities partners and internal stakeholders.
• Track project timelines, actions, costs, decisions, risks and dependencies throughout the office move.
• Provide responsive EA support to two or three senior investment professionals.
• Manage complex diaries, internal and external meetings, travel, itineraries, expenses and invoices.
• Build effective relationships with colleagues, investors, founders, portfolio companies and external contacts

What background and experience are the company looking for?

• Strong experience across office management, facilities coordination and executive support.
• Previous involvement in an office relocation, refurbishment or fit-out project is essential.
• Experience line-managing or supervising a small administration or reception team.
• Strong diary management, travel coordination and general EA capabilities.
• Experience within venture capital, financial services, investment management or professional services would be highly advantageous.
• Excellent organisation, prioritisation and stakeholder-management skills.
• A proactive, practical and solutions-focused approach, with the confidence to work independently.
• A personable, flexible and service-led working style, with composure under pressure.
• Excellent discretion when handling sensitive or confidential information.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.

The ideal Office Manager & Executive Assistant will be an adaptable team player who takes pride in creating an efficient workplace and delivering dependable executive support. This Office Manager & Executive Assistant role would particularly suit someone who enjoys variety, autonomy and the opportunity to make a genuine operational impact.

For this role C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our work in recruitment and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that varied perspectives help generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.