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4 Top Apps for PAs

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4 Top Apps for PAs

Being a PA is not for the fainthearted. It’s an art balancing multiple tasks and projects at one time, all the while keeping yourself and others organised. From endless requests to meetings and diary management worthy of its own magic wand, a PA’s job can be relentless.

To help take some of the pressure off as we creep towards Christmas, we take a look at the four best apps PAs should be using to increase their productivity and get some peace of mind! 

Notes, notes and more notes 

Taking accurate notes in meetings is essential, but it can end up taking your focus away from what’s actually happening and can prevent you from doing other important tasks. Using a note-taking tool such as Otter can help you to multitask in important meetings and ensure you have accurate (and readable!) notes.

Otter is an automatic note-taking tool designed to record your meetings, automatically transcribing the audio into text. It can also integrate with video calling software such as Zoom. What’s more, meeting notes can be organised into folders so that it’s easy to come back to them at a later date. 

Taskmaster of task management

When you're balancing multiple projects and assignments it can seem like your to-do list is endless and you’re never making any progress.  A task management tool such as GetBusy helps organise and prioritise your work effectively. You can break your day to day work and any long term projects down into individual tasks, assign a deadline and GetBusy creates your to-do list. 

If you’re working on a project or collaborating on a piece of work, you can use it with other people too.You can assign tasks to other team members, post comments and add in documents. Plus it can integrate with emails and instant messaging platforms so you can quickly create tasks and add them to your to-do list.

Where did the time go?

Don’t let small bits of admin take over your entire day — track your time so you can keep an eye on how long each task takes and use your time more efficiently. Toggl Track can either be used as an app or installed as an extension on your web browser to accurately and automatically monitor how you spend your time each day.

From emails, to phone calls and other administrative tasks this kind of insight will help you understand how to use your time more efficiently and which things you need to prioritise.

What was the password again?

The downside to using lots of different tools to streamline your work is having to set up and remember various different passwords. By using a cloud-based password tool like OneLogin  you can store all your passwords securely and generate strong new passwords. It’s also a lot safer than saving your passwords in your web browser and you can even send passwords to other people for any shared accounts. 


Do you have a favourite app you like to use? Share which ones work for you on our LinkedIn.

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4 Top Apps for PAs

4 Top Apps for PAs​Being a PA is not for the fainthearted. It’s an art balancing multiple tasks and projects at one time, all the while keeping you...

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